Project Administrator

SafeLane Global is looking for a detail-driven Project Administrator to support the coordination of our international projects. From travel and visa arrangements to document management and reporting, you'll play a key role in keeping operations running smoothly.

The Project Administrator will provide daily administrative support and coordination for the successful implementation of SafeLane Global Limited (SafeLane) projects throughout the entire operational project life cycle from mobilisation, operations and demobilisation whilst working with the Portfolio Managers to deliver the projects in accordance with contracts and budgets.

The Project Administrator shall report to the Portfolio Manager (UN). Responsibilities will include:   

1.                 Complete the day to day processing of administration for all SafeLane projects.

2.                 In conjunction with the field teams, arrange rotational travel for international contractors to and from project locations.

3.                 Arrange visas and associated medicals/work permits for contractors as required.

4.                Create, maintain and archive project files in accordance with the Standard Folder Structure.

5.                 Maintain the Operations database for purchase requests, sales orders and logging of key project communications.

6.                 Assist with the initial review of field reports ahead of submission.

7.                 Conduct timely and accurate month end administration for each project, including project contractor payroll, raising of Sales Orders, and updating all project statistics and declarations.

8.                Any additional administrative tasks as required.